Data Protection Notice of Virtual Vehicle

(Version 20/06/2018)

We take the protection of your personal data seriously and will treat your personal data confidentially and in accordance with data protection law.

Our following Data Protection Notice shall help you understand how we collect, use and protect the data provided by you.

Websites

Our websites (e.g. www.v2c2.at www.gsvf.com www.isnvh.com) may as a rule be used without providing any personal data. If any personal data (e.g. name, address, email address) are collected on our pages, this will always occur, where possible, on a voluntary basis.

However, the following personal data are automatically collected to enable us to show and improve the websites as well as to ensure their stability and security:

• Date and time of retrieval of one of our webpages
• IP address
• Name and version of the web-browser
• The website (URL) from which the user came to the retrieved page
• The website (URL) of the retrieved page

Cookies

Our Websites use so called cookies. A cookie is a small text file which are stored with support of your browser on your device. They do not cause damage.

We use cookies to make our websites more user-friendly. Some cookies stay on your device until you delete them. They enable us to recognize your browser at the next visit.

If you do not want this, you can set your browser to inform you before storing cookies, enabling you to allow this only in individual cases.

The functionality of our website may be limited when cookies are disabled.

Google Analytics

Our website www.v2c2.at uses functions of the web analysis „Google Analytics“ of Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA).

Cookies are used to analyze the usage of our website. The gathered information is transmitted to Google Inc. Your IP address will be immediately anonymized after recording. This enables only a rough localization. You can prevent the data generation, transmission and processing by Google Inc. by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de

Follow this link for further information regarding data processing of Google Inc.: https://support.google.com/analytics/answer/6004245?hl=de

Incorporation of third party services and content

It may occur that within our websites (e.g. www.v2c2.at www.gsvf.com www.isnvh.com) third party content, including for example YouTube videos, fonts of Google Fonts or maps of Google Maps are incorporated. In order to display this content, it is necessary for the provider to record the IP address of the user. We do not have any influence on whether third party providers store IP addresses, for example for statistical purposes.

Contact Form

All personal data provided by you via the contact form  https://www.v2c2.at/contact/ will be processed for the purpose of processing your request.

The legal basis for processing of the personal data is depending on your request, for example performance of a contract to which you are a party or taking steps prior to possibly entering into a contract. Your data is necessary for processing your request.

Events

Registration to events

All personal data provided by you for the registration of one of our events will be processed for the purpose of handling your registration and participation to the event.

The legal basis is performance of a contract or taking steps prior to entering into a contract. Without the mandatory data we cannot handle your registration and participation to the event.

At certain events of us (e.g. GSVF and ISNVH) we transmit your personal data to a payment provider for payment processing.

Image of participants within events and list of participants

We process images for the purpose of reporting about our events. Further, we include your name, title, name of your organization, your position in this organization and your email address in our list of participants. This list will be provided to the other participants of the same event to enhance interaction between the participants and to offer better opportunities for networking.

By participating to the event, you approve these data processings. Legal basis is Art 85 GDPR, §9 and §12 of Austrian data protection law as well as your consent.

Images may be passed to media undertakings, social media platforms and similar services.

You may withdraw your consent anytime, please contact us by the contact details indicated below.

Business card

If we receive your business card (at events, conferences, etc.) we will process your provided data for the purpose of informing you about our research activities and for invitations to events (see Newsletter – Info-Emails).

Newsletter – Info-Emails

for registration click: https://www.v2c2.at/contact/
Personal data (name, title, e-mail address, company, country, preferred language) we received from you will be processed for the purpose of informing you about our research activities and events.

Legal basis is Art 85 GDPR, §9 of Austrian data protection law as well as your consent given by ticking the corresponding checkbox, by providing your business card, by email or in other form.

You may unsubscribe from the mailing list at any time by clicking on the corresponding link in the footer of each info-email.

Info-emails contain a so-called “web beacon”, i.e. a pixel-sized file that is retrieved from the server of the mail handling service when the info-email is opened. The retrieval process involves the collection of primarily technical information, such as information concerning the browser and your system, as well as your IP address and the time of retrieval. This information will be used for the technical and contentwise improvement of the service. The information collected for statistical purposes will also include the fact as to whether the info-email is opened and any used links.

Further aspects

Storage period

We store your data for the period necessary for the corresponding purposes of the above indicated data processings. Moreover, it might be necessary to regard further legal periods of storage and of limitation.

Recipients

If necessary, we will provide your personal data to data processors. In the above-named data processings further recipients might be named.

Your rights

You have principally the right to know what kind of personal data about you we process, as well as to rectification, erasure or restriction of your personal data or to object to processing as well as the right to data portability, subject to applicable data protection law. Furthermore, you have the right to withdraw your consent at any time. Please contact us about this by the contact details indicated below.
You may address a complaint to the Austrian Data Protection Authority.

Contact details of the data controller

Virtual Vehicle Research GmbH
Inffeldgasse 21/A
A-8010 Graz, Österreich
E-Mail: privacy@v2c2.at